Access Requirements

Before you can use ChatHBR, you'll need:

• A valid business email address
• Authorization through AWS Identity and Access Management (IAM)
• An internet browser (Chrome, Firefox, Safari, or Edge recommended)

Initial Setup

1. Request Access

• Register via the website; or
• Email your request for access to info@chathbr.com
• Include your:
  • Full name
  • Business email address
  • Company name
  • Role/position

2. AWS Account Setup

Once your request is approved:

1. You'll receive an email from AWS with temporary credentials.
2. Follow the link in the email to set up your AWS IAM account.
3. Create a strong password following AWS requirements:
   • Minimum 8 characters
   • Include uppercase and lowercase letters
   • Include at least one number
   • Include at least one special character

3. Multi-Factor Authentication (MFA)

1. Set up MFA using:
   • AWS Authenticator app (recommended)
   • SMS authentication
   • Hardware token
2. Follow the AWS prompts to complete MFA setup.

Accessing ChatHBR

Login Process

1. Visit https://a59a54uz.chat.qbusiness.us-east-1.on.aws/
2. Enter your:
   • Business email
   • Password
3. Complete MFA verification when prompted.

Using ChatHBR

Starting a Conversation

1. Click "New Chat" to start a fresh conversation.

Document Sharing

• Upload relevant documents (up to 10MB per file).
• Supported formats: PDF, DOC, DOCX, XLS, XLSX.
• ChatHBR can reference uploaded documents in its responses.

Export Options

• Export conversations as PDF or TXT.
• Include or exclude timestamps.
• Select specific portions of conversations.
• Add notes to exported files.

Privacy and Security

Data Protection

• All conversations are encrypted.
• Files are stored securely in AWS.
• Access logs are maintained for security.
• Regular security audits are conducted.

Best Practices

• Don't share sensitive personal information.
• Log out after each session.
• Don't share your login credentials.
• Report any security concerns immediately.

Getting Help

• Email: info@chathbr.com

Feedback

We welcome your feedback:

• Use the feedback button in the chat interface.
• Email suggestions to info@chathbr.com.
• Participate in our user surveys.

Tips for Success

1. Be specific
   • Provide context.
   • State your objectives clearly.
   • Mention relevant constraints.
2. Iterate
   • Start broad, then narrow down.
   • Use follow-up questions.
   • Ask for clarification.
3. Document
   • Save important conversations.
   • Export key insights.
   • Take notes during complex discussions.
4. Review
   • Periodically review past conversations.
   • Track implemented advice.
   • Document outcomes.

Best Practices for Interactions

1. Framing Your Questions

• Be specific about your business context.
• Provide relevant background information.
• Clarify your objectives.
• Specify any constraints or limitations.

Example of a good question:"I'm a senior vice-president in an international telecommunications company with more than 25,000 employees. We recently acquired a technology development company in India with 2,000 employees. Give me some guidance on the process of integration of the new company. What are the key challenges that we might face and how should we manage them?"

2. Follow-up Questions

• Use follow-up questions to dive deeper.
• Ask for clarification when needed.
• Request specific examples.
• Ask for alternative perspectives.

3. Saving and Referencing Conversations

• Click "Save" to bookmark important conversations.
• Use the "Export" function to download chat transcripts.
• Reference previous conversations using the history sidebar.

Version Information

• Current Version: 1.0
• Last Updated: November 14, 2024
• Next Scheduled Update: December 14, 2024

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